Policies and Procedures - Internal WCSU
In all cases, facility use agreements (FUA's) must be submitted and approved by an authorized university officer in advance of an outside party using our facilities for any purpose that requires an FUA. Presently, the president and vice president for Finance and Administration (VPFA) are authorized to sign on behalf of the university. As a practical matter, the VPFA signs them (unless the VPFA is out of the office and timing will not allow the FUA to wait for VPFA's return). Before an FUA can be considered for signing, it must be properly completed, including the third party signature, date signed, official corporate resolution, nondiscrimination certification, insurance certification as needed, and all other required documentation and releases. A completed FUA must be sent to the Director of Administrative Services who will review it for procedural and policy compliance and then forward to the VPFA for signature.
Once the FUA has been signed by a university officer, it must go to the state attorney general's (AG's) office for approval. This process typically requires two weeks.
Under no circumstances may a third party be permitted to use our facilities until an FUA has been signed by the VPFA or the president.
The AG's office prefers that their approval be issued prior to the event; however, because the university uses a template FUA document approved as to form by the AG's office, the university has been able to, by exception, proceed with events while AG approval is in process provided that the university has signed.
Please submit the properly documented FUA to the Director of Administrative Services three weeks ahead of the first scheduled facilities use. If for any reason this timeframe is not possible, please provide with the FUA a memo stating why the FUA is being submitted late. Until university approval is obtained, the facility may not be used by any third party.
