August 29, 2008
Text-only  |  Print this Page Facilities Scheduling & Promotions

Facilites Scheduling and Promotions

• Policies & Procedures
• Tenant's Checklist
• O'Neill Center Rates
• Internal WCSU Policy
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• Finance and Administration

Pre-Production Meeting Tenant's Checklist

Please review the list below prior to the Production Meeting for your event.  While all of these items are not supplied by the University, the Director can direct you to an appropriate source for any of these items.

ADVERTISING/PUBLIC RELATIONS AUDIO-VISUAL EQUIPMENT  CARPETING CHAIRS  CHART PADS  CLASSROOM TABLES  COCKTAIL TABLES COMPRESSED AIR   CONCESSIONS SERVICE COPY MACHINES DANCE FLOOR EASELS  ELECTRICAL SERVICE  ELECTRICIANS FIRST AID FLOWERS/TABLE DECORATIONS FORKLIFT LECTERNS/PODIUMS MICROPHONES-P/A SYSTEM PADS/PENS/PENCILS PHOTOGRAPH SERVICES

PIANO/ORGAN (TUNER) SECURITY SET-UP LABOR SHOW OFFICE SIGNS SIGNAGE/BANNERS SPECIAL LIGHTING SPOTLIGHTS STAGE/PLATFORMS/ RISERS/BARRICADE TABLES TELEPHONE SERVICE TICKETS WATER

THE FOLLOWING ITEMS WILL BE REQUIRED FOR THE PRODUCTION MEETING:

Please remember to bring these items with you.

1. DECORATOR’S NAME (SERVICE CONTRACTOR)
2. DRAYAGE FIRM’S NAME
3. FLOOR PLAN
4. CERTIFICATE OF INSURANCE
5. ELECTRICAL AND UTILITY REQUIREMENTS

FLOOR PROTECTION REGULATIONS (for O’Neill Center only)

The O’Neill Center floor is a polyurethane surface made by Martin Surfacing.  The following regulations are designed to protect this “rubberized” floor from damage.

1.  The tenant agrees to observe the following regulations pertaining to the O’Neill Center floor:

1. Plywood must be kept under all tires.  This plywood should be sanded to eliminate sharp edges and splinters.

2. No spray paint or spray chemicals (including Armor-All or related products) may be used in the O’Neill Center.

3. No tires, whether on vehicles or not, may be left on the floor.

4. Extreme caution must be used when driving vehicles on the floor, as most damage can occur during the tire-to-floor contact.  No sharp turns, quick starts or stops are allowed.  Do not turn the steering wheel sharply when the vehicle is not in motion.

5. No vehicles with studded tires may be driven or parked on the floor.

6. No weight-bearing object on or off a vehicle, such as a trailer hitch or equipment, may come in direct contact with the floor surface.  Such objects must have a weight-bearing surface to spread the weight load.

7. No vehicle of more than 5,000 lbs. gross weight may be brought into the O’Neill Center without approval in writing from the General Manager.

8. No track-laying vehicles may be moved directly on the floor.  Any such vehicles must be brought in on a trailer and positioned directly on 3/4” plywood.

9. The tenant agrees that all table and chair legs will have rounded tops or other suitable floor protection, subject to O’Neill Center approval.

10. No tape, paint, crayons, pencil, pen, or any other substance may be used to mark the floor.  Chalk may be used to mark the floor.

11. Before a tenant brings in any equipment (including tables and chairs), the tenant must conduct an inspection of the floor with the Assistant General Manager to agree on the condition of the floor as indicated by a diagram which will be dated and signed by both parties.  After moving-out, both parties will conduct another inspection with a floor diagram to determine the floor condition which again will be signed and dated by both parties.